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Unless you’ve recently come back from a ten-year vacation in the wilderness, you probably have a computer, laptop, or smartphone that you use on a daily basis.
But even with all the modern technologies and products available to us in this 21st century, the daily struggles of organization and productivity remain.
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Thankfully, there’s an app for that (quite a few, actually). At Modernize, we’ve compiled a list of some of the best and most efficient smartphone and tablet apps to help you organize your life. Take a look and get downloading!
Calendar and To-Do List apps
Whether or not your job is not based in an office, you most likely have things to get done on a daily basis. Task management apps are popular on all devices (and some even come preloaded), but it’s often hard to sift through the piles of apps to find the best. Here are a few that we find particularly useful:
Awesome Note (+To Do): This iOS app for notes and to-do lists is not free, but its graphics and versatility more than make up for the price. At first glance, it is visually appealing, with color-coded lists and calendars that you can organize and arrange yourself. Choose your own backgrounds, colors, and fonts to style your lists to your liking, and set alarms for specific to-dos and calendar events. (source: PCMag – 100 Best iPhone apps of 2015)
Timeful: Timeful is an iOS run, free app for the things you never manage to make time for on your regular to-do lists. In this app, you input tasks, hobbies, and habits and the app suggests a time for you to complete them. You then have the option to accept or reject the tasks suggested, and the clever app learns your busy and available times based on your input. Both useful and clever, we think you should download this app right now (yes, you have time). (source: PCMag – 100 Best iPhone apps of 2015)
Note-taking apps
While note-taking apps are essential writing workflow tools for freelance writers, authors, and journalists, the rest of us have plenty of use for them as well. While many apps have a designated note taking function, we found these apps to be far and above the others:
Evernote: A free iOS, Android, and desktop app that allows you to create and edit your own files both in and out of the application. After you’ve uploaded or completed your document, you can then sync your file via a cloud sharing system, so it’s accessible anywhere. The app itself is searchable with great organization, which means that you will never have trouble finding anything. If you’re going to be importing files often, opt for the newer Evernote Scannable (iOS only), where you can scan in notes, docs, and papers by taking photos from your smart device. (source: PCMag – 100 Best iPhone apps of 2015)
Letterspace: Letterspace is a popular alternative to Evernote available for iPhone. A remarkable thing about the text editor on Letterspace is the slide bar function. Have you ever tried for several minutes to get the cursor in the right place in a block of text? Letterspace makes that much, much easier. The app is built around intuitive gestures and swiping actions, making it a fast and easy way to make and edit notes.
Productivity apps
Those of us who work in an office environment know (and probably loathe) the buzzword productivity. There are myriad ways to make your time and work more productive, but how exactly to go about doing it is easier said than done. Never fear; there are plenty of apps to help you increase productivity in your life.
IFTTT: Short for “if this, then that”, IFTTT automates your digital life in the cleverest of ways. If you get an email from someone, for example, you can tell IFTTT to save the contact to your phone, Evernote, or any other mailing list you choose. Because it is completely personalizable, it can perform similar functions for the rest of your organization apps and will save you tons of time in your daily life with the power of workflow automation.
Easily Do: If you’re looking for a personal assistant, try this free iOS app for to-do lists and productivity. Easily Do connects to your online services and finds tasks to complete for you through the sections in the app and notifications it sends to your device. This app is perfect if you can’t afford a virtual assistant but could really use someone to tell you what to do and when.
Process and Workflow Management Apps
Productivity is all well and good, but when we’re talking about the best organization apps, there’s almost nothing that compares with those which deal with process and workflow management. These apps can not only organize your common workflows and processes, but can automate some of the more laborious shovel work in your day to day life!
Process Street: This is a simple and free way to manage your team’s workflows, recurring checklists and procedures – without wanting to toot our own horn, we’re pretty sure it’s among the best business process management software on the market. Keep all employees and projects streamlined and in clear communication with this app that one reviewer called a “must-have” for businesses. See all the features here.
Zapier: What haven’t we said about Zapier already? Other than being one of the titans of business process automation, Zapier’s ability to automatically trigger actions and transfer data is increasing with every new app that is added. Think of it as the business-oriented, bigger brother of IFTTT.
Other organization apps
While note-taking, productivity, and calendars are probably at the top of the list for most people, there are several other smartphone apps that go the extra mile towards helping you organize your life.
Last Pass: A free app that stores all your passwords for websites, applications, Last Pass stores your even email and bank accounts in one place. Don’t worry about security; the app itself is password protected so you just need to remember one password to gain access. (source: HowStuffWorks)
Timr: The basic version of Timr is free, and is better than any browser and company based timers because you can take it anywhere and track/log your work as you go.
Pomodoro Time: Pomodoro Time takes the time tracking technique one step further with this free iOS app and utilizes its own bespoke technique to monitor your productivity. The Pomodoro method usually consists of an initial 25-minute timer followed by a short break. Continue this process for four alarm sequences, then take a longer break. The app is useful in many ways: it is trackable, adjustable, and can sync between all your devices. (source: App Store)
Best all round apps
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If you’ve trawled this list and the rest of the App Store for various organization apps but haven’t found something that can do anything, don’t worry. Google, Microsoft, and Apple all have multi-platform applications that work together to improve your work and home life in just about every aspect.
Google Drive apps: Various, accessible anywhere, all free Docs, Sheets, Search, Calendar, and Drive are all free to use and accessible anywhere: they all sync to the cloud via your email account and don’t take up your own storage. The documents produced from these apps are all shareable with colleagues and friends, so you won’t have to spend ages copying and pasting files every time. See these Google Drive tips for more info.
Microsoft apps: The Microsoft productivity apps function in much the same way as the Google apps: OneDrive, OneNote, and Microsoft Remote Desktop are all synced on cloud systems such as OneDrive and SharePoint and can be shared with others easily.
Apple apps: If you have an iOS device, most of these apps come preloaded. Numbers, Keynote, Calendar, Notes, Reminders, and many more are standard for Apple customers and sync to your Apple ID (via an email address account). Although they are standard, they are not to be overlooked: many are customizable and all are accessible from all devices and have much to offer for both your work and home life.
This post was written by Kelsey Martin of Modernize.com — in the interests of publishing content on time around this busy period, the correct author attribution will be added later, but ASAP.
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Jan 26,2019 • Filed to: PDF Tips
Document management software allows for the monitoring, management, and storage documents, being a necessity for businesses that have made the transition from paper to electronic documents. It is a tool that helps streamline business operations, and ensuring that information gets to the right people at the right time. The main problem is that not all DMSs are supported by Mac. If you are looking to shop for Mac Document Management Software that allows you to handle digital files, you will want to check out the following document management software for Mac, including PDFelement Pro.
The 10 Best Mac Document Management Software
1. PDFelement Pro
PDFelement Pro is one of the most competitive PDF editors for Mac and Windows, allowing you to edit, convert, create, sign, protect PDF files and update electronic files without any trouble. This Mac document management software supports various formats, including Word, PowerPoint, Excel, HTML, ePub etc.
Key Features of This Mac Document Management Software:
Edit PDF texts, images, links and other elements
Markup and sign documents
Convert and create PDF files
Treat PDF like Word files
Merge multiple documents into a single PDF file
It is important to stress that PDFelement Pro is an easy to use tool, being designed with the Mac user in mind.
2. Dropbox
Dropbox makes it easy for you to store and find electronic documents in one repository. The cloud-saving service can be used equally on Mac. Dropbox works by creating a folder on your computer that is synchronized with their servers. Kodak easyshare z650 software download mac pro. You can bring documents, photos, and videos. Instead of being stored on the Mac device, the documents are duplicated to the cloud. Dropbox includes the following features:
Efficient syncing to all devices
Offline access
File sharing
Backup and file recovery
Installing Dropbox simplifies document management. What makes the file hosting service stand out is that it only allows authorized people to edit documents that are available in the system. Plus, users are notified of changes made.
3. G Suite
G Suite is yet another cloud-based service for Mac that allows you to store and track electronic documents. With G Suite, you can also:
Create documents, spreadsheets, forms, presentations, sites, and more
Gain access to Google Drive and Google Cloud Search
Connect to Gmail, Calendar, Google+, and Hangouts
Those who are sharing small numbers of documents with their colleagues will find the free version to be enough. For more complex capabilities, it is necessary to get a subscription-based version. Make sure to install the application on your Mac. To have mail messages and calendars synchronized, add your Google account to the Mac account.
4. Google Drive
Google Drive is a document management system that can be used successfully on Mac. The file storage system developed by Google permits writing and editing of documents by numerous people and supports common file formats like PDF and Docx. What you need to keep in mind is that with Google Drive, you can:
Create, share, and collaborate
Sync and retrieve files
Integrate apps
Convert PDF to text
Use research tools
To install Google Drive on Mac, you have to set up a Google account and download that Mac app that lets you use the cloud-based service. Creating Google Drive is not so complicated.
5. KnowledgeOwl
KnowledgeOwl is document management software for Mac that does not require a special learning curve. Simply put, is easy to use, providing a good experience. The online platform is useful for departments like customer service and human resources. These features make KnowledgeOwl truly worthwhile:
File upload
Create content like in Word processor
Auto-save
User permissions
6. Microsoft Office 365
Microsoft Office 365 is nothing like the traditional Office pack in the sense that you do not have to pay a high up-front price. What you do is select the subscription that you want and install it on different Mac computers. When Microsoft launches the new version of Office, you get it as part of your subscription. Microsoft Office 365 offers exclusive features, like:
Access Word, Excel, PowerPoint, Outlook, OneDrive
Administrator control
Insert links to stored files
Edit and convert PDF
Work offline and upload changes at a later time
The best way to get Office for Mac is Microsoft Office 365. This time Microsoft has come out with the best software.
7. M-Files DMS
M-Files DMS is, as the name clearly suggests, a document management system. This DMS lets you access your files from the any Internet-enabled iOS device, including Mac computers. It is simple to install and it brings about many benefits for businesses, including workflow improvement, information reuse enhancement, and avoiding data loss. M-Files DMS’s core capabilities are:
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Support for scanned files and email
Version management
PDF conversion
Document check-in/check-out
Multiple Documents Format
The fact is that M-Files DMS is an application that is easy to implement and works well with all kinds of business applications. Attention needs to be paid to the fact that this solution operates through Windows Explorer.
8. PinPoint
PinPoint has an attractive user interface, so you can easily use the document management system daily. The software program was developed by LSSP Corporation, a leading provider of content management tools. This web-based solution is easy to install, maintain and update. Besides the fact that you can quickly get the latest version of the DMS, you can:
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Share and export files
Stock unlimited files and folders
Edit and comment documents without altering the native format
Save all versions of a revised file
If you like to work on your Mac computer outside or if you have many monitors, opt for PinPoint.
9. Ademero Content Central
When it comes to document management software for Mac, the name Ademero Content Central naturally comes up. Ademero is a system that allows you to organize and store documents in a fashionable manner. Are you curious to find out what else it can do? Ademero features include:
Document collaboration
Search and retrieval
Convert paper files to MS Word and Excel documents
10. eFileCabinet
eFileCabinet is a Mac document management system that is suitable for business organizations that outsource their work. The DMS has surprising utility, empowering users to: